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Administrative Assistant

Russell-Cooke Solicitors

Administrative Assistant

Competitive

Russell-Cooke Solicitors, Putney Heath

  • Full time
  • Permanent

Job posting date not available, 11 Jun

Closing date: Closing date not specified

job Ref: None

Full Job Description

Title: Administrative Assistant

Description:

We are seeking an Administrative Assistant to join our Family team in Putney.

You will report to the team's Executive Assistant and will assist the department with general administrative support.

Main duties include but are not limited to:

Document Production

* To copy, scan, print and finish documents.

* To produce accurate typed documents in accordance with the Firm's style and standards from a variety of sources.

* To produce routine reports.

* To assemble and/or check electronic or printed documents including accurate proof reading.

* To have a good standard of written English and solid numeracy.

Record keeping

* To ensure that files (both physical and electronic) are efficiently, accurately and regularly maintained.

* Proficiency in the use of the Firm's File Management software (and any subsequent document management system that may be introduced - training will be provided) to file and maintain all emails in appropriate client directories.

* Follow the Firm's file maintenance procedures.

* To be able to accurately and quickly enter electronic data.

File opening and closing

* Follow the Firm's physical and electronic file opening and archiving procedures, including the use of temporary storage of files.

Financial support

* Assist fee earners with the completion of basic documentation, such as cheque requests, electronic payment requests, receipts and transfers and expenses reclaims.

* Carry out client billing processes under supervision of the Executive Assistant.

Internal administration

*To support the fee earners through the efficient open ration of all the Firm's administrative procedures and policies.

*To assist in booking fee earners on conferences and courses.

*To proactively maintain stationery supplies.

*To implement all relevant policies and procedures, including booking couriers/taxis and for external/bulk copying/printing.

Professional Standards:

*To work and behave in a professional manner and to a high ethical standard.

*Comply with procedures set out in the firm's Office Manual.

*To carry out duties given by the partners or employees faithfully and diligently and follow all reasonable instructions.

*Treat all information about the Firm and its client and their business as wholly confidential.

Key Personal Characteristics

*A careful person able to understand particular tasks well and perform them to a high standard with excellent attention to detail.

*An enthusiastic and energetic person who is prepared to really contribute their efforts to, and will work well within, a close team

*Someone wishing to improve their skills and experience.

*Good standards of literacy and numeracy and IT literate, including MS Excel

For more information and to apply, please visit our website by clicking the apply now button