Administrative Assistant

  • Company: Civitta Eesti AS
  • Job Location: Strasbourg - France
  • Date: January 28, 2020 15:29
  • Employment Type: permanent
  • Experience: Any
  • Job Functions:


Job summary

Our client is a European agency responsible for the operational management of large-scale IT systems in the area of freedom, security and justice. The agency is located in Strasbourg, Brussels and Tallinn. CIVITTA is providing external assistance services to the agency and we are hereby pre-selecting candidates for the position of Administrative Assistant.

Job description

You will be working together with staff members, Units and Departments as well as external parties to ensure the smooth running of the organization. In addition to preparing documents such as reports, notes, letters, presentations and minutes of meetings, you will also be coordinating and managing the document flows and keeping the agenda. You are skilled in organizing and coordinating appointments, meetings and communication. You will be assisting in all planning, execution and monitoring processes, provide input to reports of the agency (including financial reports) and other matters. You will be expected to contribute to the organization, and take part in, events and workshops. Finally, you will be supporting in the definition and implementation of strategies and policies of the agency.

Job qualifications


You should have a university degree (3 years attested by diploma) and 3 years of experience in the administration or human resources or finance or communications or event management field.

You are a team player who maintains a high level of accuracy, loyalty, confidentiality and professionalism. Your English is fluent, French is considered as an advantage.

You are a national of European Union countries, or national of Norway, Iceland, Liechtenstein or Switzerland.


  • opportunity to work in an international environment of a prestigious public IT organization with career opportunities
  • regular training and personal development program
  • an attractive salary and additional benefits


Please send your CV, a brief motivation letter and indicate the desired work place (Strasbourg, Brussels, Tallinn) as soon as possible

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